Can I use any notary?

You can use a notary commissioned in the state where you sign, such as one at a bank, shipping store or mobile notary service. We can help you find one if needed.

Yes, if you are signing a deed. Florida requires two witnesses for a deed in addition to the notary. Other documents may only need the notary, and we mark which ones need witnesses.

Can I sign from outside the United States?

Yes, with extra planning. Signing abroad usually means using a U.S. embassy or consulate notary and allowing more time for shipping, so contact us early.

How long does a mail-away closing take?

Allow a few extra business days for overnight shipping both ways and for our review of the signed documents. We schedule shipping around your closing date.

What if I make a mistake while signing?

Do not cross out or use correction fluid. Call us at (888) 354-8005 and we will tell you how to fix it or send a replacement page.

Mail-Away Closing Services in Florida

Q: What is a mail away closing?

A mail away closing is a closing where the title company ships your documents to you, you sign them in front of a notary near you, along with two witnesses for any deed, and you return the originals by overnight courier. You never have to travel to the closing.

A mail away closing lets you sign your Florida closing documents with a notary near you instead of attending closing in person. For clients who cannot be at the closing table, our mail-away closing services provide a secure and convenient alternative. We carefully package and deliver all closing documents to your location, allowing you to sign locally with a notary and return the documents for completion. This service is perfect for out-of-state buyers, busy professionals, or anyone who prefers the convenience of closing at their own location.

Mail-Away Service Benefits

Our mail-away closing services offer flexibility and convenience without compromising security or legal requirements:

Geographic Flexibility:Close from anywhere in the United States.

Secure Document Delivery:Insured shipping with tracking and signatures.

Local Notarization:Use any qualified notary in your area.

Expert Coordination:Full support throughout the process.

Mail-Away Closing Process

Document Preparation

Complete preparation of all closing documents

Secure Shipping

Insured overnight delivery to your location

Local Signing

Sign with a local notary at your convenience

Return Shipping

Send documents back via provided shipping

Transaction Completion

Final processing and recording

Secure Packaging

Documents are securely packaged with detailed instructions and return shipping materials.

Detailed Instructions

Clear, step-by-step instructions for document signing and notarization requirements.

Tracking & Insurance

Full tracking information and insurance coverage for all document shipments.

Local Notary Support

Assistance in finding qualified notaries in your area if needed.

Phone Support

Dedicated phone support throughout the signing and return process.

Time Management

Coordinated timing to ensure all parties meet closing deadlines.

Important Requirements

Valid government-issued photo ID required for notarization
Notary must be licensed in the state where signing occurs
All documents must be returned within specified timeframe
Some loan types may not be eligible for mail-away closing
Lender approval may be required for certain transactions

What Is a Mail-Away Closing?

A mail-away closing is a real estate closing where the title company ships the closing documents to you, you sign them in front of a notary near you, with two witnesses for any deed, and you return the originals by overnight courier. You never travel to the closing table.

We prepare and ship
We prepare your documents, mark every signature, initial and witness line, and send them by overnight courier with a prepaid return envelope.
You sign with a local notary
You sign in front of a notary commissioned in the state where you are, plus two witnesses if you are signing a deed.
You send the originals back
You return the signed originals by overnight courier the same day if possible.
We review, fund and record
We check every page, fund the transaction once all documents and funds are in, and record the deed and mortgage with the county.

Mail-Away Closing or Remote Online Closing?

	Mail-away closing	Remote online closing
How you sign	On paper, in front of a notary near you	Electronically, by live video with an online notary
Witnesses for a deed	Two witnesses with you	In person or by video
Shipping	Overnight both ways	None
Timing	Allow a few extra business days	Usually faster
Lender acceptance	Widely accepted	Depends on the lender and loan type

If your lender requires ink signatures or you prefer paper, choose mail-away. If you want the fastest option and your lender allows it, choose a remote online closing.

Who Mail-Away Closing Is For

Mail-away closing lets you sign your closing documents with a notary near you instead of traveling to Orlando. It suits out-of-state and overseas buyers and sellers, snowbirds, military families and anyone who cannot attend closing in person.

Florida Signing Requirements

Notary:documents must be notarized by a notary commissioned in the state where you sign.

Two witnesses for deeds:Florida law requires a deed to be signed in front of two witnesses, in addition to the notary.

Matching names:sign exactly as your name is printed, and use an ID that matches.

Original ink:sign the original documents we send, then return them in the prepaid overnight envelope.

Common Mistakes We Help You Avoid

We mark every signature, initial and witness line before shipping and review the documents as soon as they come back.

Missing witness signatures, printed names or post-office addresses on the deed, which Florida has required for recording since January 1, 2024

Incomplete notary blocks, such as a missing seal or commission date

Signing on the wrong line or missing initials

Returning documents late, which can delay funding

Helpful Guides

What Is a Mail-Away Closing?: signing Florida documents from out of state.
Remote Online Notarization in Florida: how RON works and when to use it.
How to Avoid Wire Fraud at Closing: protect your down payment and proceeds.
Florida Title and Closing Costs: state rates, our flat fee and who pays what.
Areas We Serve: Orlando, Central Florida and closings anywhere in the state.

Mail-Away Closing FAQs

What to know before signing Florida closing documents by mail.

Convenient mail-away closing services for clients who cannot attend in person

Secure document delivery and professional support